Workspace Roles

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A workspace roleClosedcompany role in HoloBuilder is a list of general permissions within a workspace. Members (users and teams) with workspace roles have access to more features in Sphere XG than members with project roles. This also means that they can use and/or view more Sphere XG features.

If you prefer a table format, see Overview of Roles and Permissions on the Workspace and Project Level.

The following workspace roles are available in Sphere XG:

Users and teams can have more than one workspace and project role. For example, a Group Manager may also be Project Admin in the same workspace or another workspace.

Permissions of the Workspace Admin Role

A workspace may have more than one Workspace Admin. This role has the most extensive permissions in Sphere XG.

Workspace Admins can:

  • Create new projects.

  • Change the management of existing projects (group assignment, Group Manager, Project Manager).

  • View and edit all projects in the workspace.

  • View and edit project properties of all projects in the Workspace Admin.

  • Share projects of the workspace.

  • Archive and unarchive projects.

  • Delete projects from the workspace.

Workspace Admins can:

  • Invite new members (users and teams).

  • Create teams.

  • Rename teams.

  • Delete teams.

  • Assign workspace or project roles to members.

  • View and edit permissions for all members and roles in the workspace.

  • Create groups.

  • Rename groups.

  • Delete groups.

  • Add new Group Managers to any group of the workspace.

  • Grant permission to Group Managers to create groups.

  • Delete users from a workspace.

Permissions of the Workspace Viewer Role

The main difference to the Workspace Admin role is that the Workspace Viewer has only viewing access.

Workspace Viewers can:

  • View the active projects of the workspace.

  • View the properties of the active projects of the workspace.

  • View the list of archived projects.
    However, the Workspace Viewer cannot open archived projects.

Workspace Viewers cannot:

Edit projects and project properties.

Workspace Viewers can:

View all user, teams and group information of the workspace.

Workspace Viewers cannot:

  • Invite members to a workspace or a project.

  • Change roles.

Permissions of the Group Manager Role

Each project has a Project Manager and is assigned to a group. The group manages the project access. Each group has one or more Group Managers. This means that Group Managers are responsible for the projects and Project Managers of their group.

Group Managers can:

  • Create new projects within this group.

  • View and edit the project properties of the projects.

  • View and change roles of all projects which belong to their group.

  • Share projects which belong to their group.

  • Archive and unarchive projects which belong to the group.

  • Delete projects which belong to the group.

Group Managers can:

  • Create new groups if the permission was granted by the Workspace Admin.

  • Rename groups.

  • View all members (users and teams) and their roles for the groups for which the user is Group Manager.

  • Invite Group Managers, Group Viewers and Project Managers to the group.

  • Change members and their project roles, i.e. Project Admin, Project Editor and Project Viewer, for projects which belong to the group.

  • Add Project Admins, Project Editors and Project Viewers to a project which belongs to the group.

  • Delete Project Admins, Project Editors and Project Viewers from a project which belongs to the group.

Group Managers cannot:

  • Invite new Workspace Admins or Workspace Viewers.

  • Grant the Workspace Admin or Workspace Viewer role to existing users.

Permissions of the Group Viewer Role

Group Viewers can:

  • View the active projects of the group to which they were invited.

  • View the properties of the projects of this group.

  • View the list of archived projects of this group.

Group Viewers cannot:

Edit projects and project properties.

Group Viewers do not have user-related permissions.

Permissions of the Project Manager Role

Despite the name, the Project Manager is a role at group level and not at a project level. Project Managers can be assigned to more than one group with different Group Managers.

Project Managers can:

  • Create new projects within the group in which the Project Manager is a member.

  • View and change projects for which he/she has the Project Manager role.

  • View and edit the project properties of the projects for which he/she has the Project Manager role.

  • View and change roles of all projects for which he/she has the Project Manager role.

  • Share projects for which he/she has the Project Manager role.

  • Archive and unarchive projects for which he/she has the Project Manager role.

  • Delete projects for which he/she has the Project Manager role.

Project Managers can:

  • Change members (users and teams) and their project roles, i.e. Project Admin, Project Editor and Project Viewer, but only for projects for which the Project Manager is responsible.

  • Add Project Admins, Project Editors and Project Viewers to a project for which the Project Manager is responsible.

  • Delete Project Admins, Project Editors and Project Viewers from a project for which the Project Manager is responsible.

Project Managers cannot:

  • View all members and roles of the workspace.

  • Invite members to the workspace.

  • Assign workspace roles to existing members.